If your position still exists within the organization and someone else has filled it, they must associate their NetIDs with the organization to update our database. Once the position has been filled again, you will no longer receive e-mails.
Organizations - Recognition| What do the various status names mean? •Recognized: The organization meets all current requirements for recognition and can operate without restrictions. •Renewing Recognition: The organization recently switched between two recognition cycles, and is renewing its original recognition requirements. During this time, the organization can continue to operate without restrictions, but must renew its requirements before becoming restricted. •Pending Recognition: The organization just started the recognition process for the first time. The organization can operate completely, but must meet the recognition requirements before becoming restricted. •Recognized with Restrictions: The organization is still considered active, but has failed to meet all necessary organizational standards and is limited in its ability to utilize campus resources. If the organization remains restricted for too long, it will become suspended and will no longer be considered active. AND/OR The organization is no longer recognized by the University, but is allowed to request renewal. If one of the group's representatives does not request the renewal of the organization in the near future, the organization will lose its chance for renewal. •Not Recognized: The organization is no longer recognized by the University, nor is it considered an operating organization. As there is no longer a potential for renewal, the organization is defunct and exists only in StuAct Online for archival purposes |
| What is the difference between a sponsored, affiliated and registered group? The categorization of organizations is based on their relationship to the university, the scope of its activities, and the known and perceived risks associated with these activities. The more closely aligned the organization is to the university and its mission, the higher the categorization (sponsored, affiliated, registered). |
For registered organizations, officers need only to take the officer essentials modules and advisors only need to take advisor essentials module.
For affiliated organizations, officers need to take the officer essentials and 2 additional modules and advisors need to take advisor essentials and 2 additional modules
For registered organizations, officers need only to take the officer essentials modules and advisors only need to take advisor essentials module.
For affiliated organizations, officers need to take the officer essentials and 2 additional modules and advisors need to take advisor essentials and 2 additional modules.
Organizations - Rosters Organizations - Finances (SOFC)CASH accounts are defined as those accounts that have funds on deposit from club activities, usually in the form of dues, car washes, T-Shirt sales, etc., and begin with the number 9.
FISCAL accounts are defined as those accounts that receive any money in support of an activity sponsored under the name of Texas A&M University. Only a few recognized student organizations will have a fiscal account. These accounts are usually administered through the organization's advisor's department
Example: An organization named Aggies for Sub accounts wishes to raise funds for a trip they will be taking later in the year.
To separate money from the organization�s operating budget, a sub account may be created. The number of sub accounts created is unlimited but the organization should carefully consider this option. To use these funds, include the sub account number on the form submitted.
To create a sub account, present a signed letter from the organization�s advisor to the SOFC. Include the following information in the letter:
� Organization�s Account Number (Example: 942000)
� Organization�s Name (Example: Aggies for Sub accounts)
� Name of the new sub account (Example: Aggies for Sub accounts � London Trip)
The new account will appear as such: 942000-20000. The main account will become 10000 and the organization will no longer use the 00000 sub account.
� Documents must be submitted by 3:30 pm for a check to be available the next day. Anything received after 3:30 will be considered next day business.
� Do not use gel pens or colored markers. Gel pens or markers do not always image clearly.
� Use a standard black or blue pen when writing on invoices or receipts.
� Do not highlight any information on documents, instead circle it. Highlighting appears as a black line when imaged.
� Do not cover up any information on the invoice.
� Do not write or stamp over receipt or invoice information. Include additional information beside the receipt or invoice.
� Do not fold any receipts because amounts may not appear on imaging. Receipts (ex: grocery receipts) larger than an 8 � x 11 sheet may be cut to fit. Multiple pages can be used. For receipts or invoices smaller than half of a normal sheet of paper, tape down to a white sheet of paper. If using white recycled paper, X out the reverse side information that does not need to be imaged.
� Do not to tape over any amounts on the documents. Clear tape can cause the ink to disappear and the information is lost.
� Do not write on the backs of receipts/invoices. If two sided, please make a copy and attach.
� When making multiple payments on one invoice, you must include a copy of the invoice for each separate payment.
� Be sure that all information is legible and completely itemized.
� Receipts should always be originals and unaltered.
An association organized primarily for religious purposes that has been in existence in Texas for at least 10 years..
� When a student leader that is listed on the signature card is unavailable or ineligible to sign the document.
� When a primary or secondary advisor is unavailable or ineligible to sign the document.
� When the document exceeds $2,500.
To obtain a signature from The Department of Student Activities, submit the request to the SOFC. A Signature Request Form will be completed and attached to the request. The information needed on this form is:
� Organization Name
� Organization Account Number
� Type of Form (Check Request, On Campus Approval to Charge, Fiscal Request)
� Amount of document
� Reason signature is requested (listed above)
� Name of person requesting the signature
� Phone number of person requesting the signature
Department of Student Activities • 125 John J. Koldus Building • 1236 TAMU • College Station, TX 77843-1236
Phone: (979) 845-1133 • Fax: (979) 847-8854 • E-mail Us
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